Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your information.

Last updated: August 16, 2026

Introduction

UU AI Society ("we," "our," or "us") is committed to protecting your privacy and ensuring compliance with the General Data Protection Regulation (GDPR) and other applicable privacy laws. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or participate in our activities.

Information We Collect

Personal Information

Name and contact information (email address)
University affiliation and student status
Professional interests and AI-related experience
Event attendance and participation data
Submitted applications for events and membership

Technical Information

IP address and browser information
Website usage patterns and preferences
Cookies and similar tracking technologies (you can manage your preferences via our cookie consent banner)

How We Use Your Information

We use your information for the following purposes:

To communicate about events, workshops, and society activities
To manage membership and event registrations
To send newsletters and updates about AI developments
To improve our website and services
To comply with legal obligations
To market our services and events to businesses

Legal Basis for Processing (GDPR)

Consent

For newsletter subscriptions and marketing communications

Legitimate Interest

For society operations and member engagement

Your Rights Under GDPR

You have the following rights regarding your personal data:

Access: Request copies of your personal data
Rectification: Correct inaccurate information
Erasure: Request deletion of your data
Portability: Transfer your data to another service

Restriction: Limit how we use your data
Objection: Object to certain processing
Withdraw consent: At any time for consent-based processing
Complaint: Lodge a complaint with supervisory authorities

Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy:

Newsletter subscriptions: Until you unsubscribe
Event participation: 3 years for historical records
Website analytics: 26 months (Vercel Analytics default)

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure servers, and regular security assessments.

Third-Party Services

Analytics

We use Vercel Analytics to understand website usage. Analytics are only activated after you provide consent via our cookie banner. You can change your preference at any time.

We also collect first-party aggregate metrics — such as unique reads and clicks on our events, jobs, and blog posts — to understand engagement. These are anonymous counts (no personal data, no user identity, no cross-site tracking) stored on the basis of legitimate interest, and are not linked to your consent preferences.

Email Services

We use secure email services for communications, all compliant with GDPR requirements.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

Email: it@uuais.com

General Contact: contact@uuais.com

Organization Number: 802551-8930

Response Time: We will respond to your request within 30 days as required by GDPR

Policy Updates

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date. Your continued use of our services after such modifications constitutes acceptance of the updated policy.